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Office Administrator (Part-time 0.5)

Hybrid
  • Vilnius, Vilnius, Lithuania
HR

Job description

Wanna join the journey where success is not just a destination but a thrilling adventure?

At Orbio World, we are in pursuit of creating brands that resonate globally and are loved by millions of customers. Don’t wanna brag, but we’ve been pretty successful in achieving that - we have already made a difference in over 3 million of our loyal customers’ lives across 50 countries.


We believe that with the right team, it could be just a start. And this is why we need you and your expertise.

Currently, our HR Team is actively seeking a dedicated Office Administrator to join our team and take charge of various administrative tasks that keep our office running smoothly. So if you're a detail-oriented individual with excellent organizational skills and a knack for creating a positive work environment - you could be a great asset to the team.

Sounds like a great plan?

IF SO, BE READY TO

  • Take care of company documents and information flows (phone calls and email), to ensure prompt responses and appropriate routing;

  • Oversee orders for office supplies, including stationery, coffee, fruits, and other necessities, ensuring a well-stocked and comfortable work environment;

  • Schedule meetings and appointments as needed, optimizing calendars and coordinating with relevant parties;

  • Take good care of Orbio Vilnius office by arranging necessary repairs, as well as organizing the office layout and supervising seating arrangements;

  • Provide general support to employees and visitors, assisting with inquiries and ensuring a positive experience;

  • Assist in the onboarding process for new hires, preparing workplace and providing proper orientation to facilitate a smooth transition;

  • Maintain documentation related to work safety, ensuring compliance with regulations and standards;

  • Collaborate with the office cleaning team, directing and monitoring their work to maintain cleanliness and hygiene standards;

  • Work closely with the HR team, providing support on various initiatives, planning in-house or off-site activities, and ensuring alignment with organizational goals.

Job requirements

A BIT ABOUT THE PERKS

  • Stay focused and productive by taking a day off on your Birthday, working 2 hours shorter on Fridays, and working from home 1 day each week plus extra 20 days during the whole year;

  • Sharpen your knives in CXL trainings, Coursera, Skillshare, Audible subscriptions, take a book from the office library or order a needed one from anywhere, use your personal training budget whenever you need to visit some conferences, hear out inspiring guests’ lectures and so on;

  • Refresh or even reset in various group sports activities and events which we’ll cover for you and the team going with you. Use prepaid psychotherapist sessions if you see a need for your mental health uplift and keep yourself safe with personal accident insurance;

  • Reconnect through FIFA matches, learning events, knowledge-sharing talks, various team-building events, quarterly team retreats, or workation trips like the last one in Turkey;

  • By the way, sharing is caring and we love to share our success and use it to make an impact. Orbio Kids, charity auction, Orbio Academy, donations to UA, and Lithuanian communities - there are dozens of ways to make a change.

  • Salary. 820 - 990 Eur/month (gross) (this a part-time rate), depending on individual experience.




Our expectations for you

  • Excellent communication and interpersonal skills;
  • Proficiency in Microsoft Office suite and other relevant software;
  • Strong organizational and multitasking abilities;
  • Ability to work effectively both independently and as part of a team;
  • Commitment to providing outstanding customer service and demonstrating strong attention to detail;
  • Previous experience in administrative roles or office management would be highly preferred.

If you're ready to take on a dynamic role where you can make a significant impact on the efficiency and culture of our organization, we'd love to hear from you!


This is a part-time (0.5 FTE) position.

The working schedule could be flexible and agreed on during the interview.

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